860 Purchase Order Change Request

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Functional Group PC

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Change Request – Buyer Initiated Transaction Set (860) for use in an Electronic Data Interchange (EDI) environment. The transaction set can provide the information required for the customary and established business and industry practices relative to a purchase order change. This transaction can be used: (1) by a buyer to request a change to a previously submitted purchase order or (2) by a buyer to confirm acceptance of a change initiated by the seller or by mutual agreement of the two parties.

Heading

Pos	Id	Segment Name	Req	Max Use	Repeat	Notes	Usage
010	ST	Transaction Set Header	M	1			Must use
020	BCH	Beginning Segment for Purchase Order Change	M	1			Must use

Detail

Pos	Id	Segment Name	Req	Max Use	Repeat	Notes	Usage
		LOOP ID – POC			>1
010	POC	Line Item Change	O	1		LOOP ID – POC	Must Use

Summary

Pos	Id	Segment Name	Req	Max Use	Repeat	Notes	Usage
010	CTT	Transaction Totals	O	1		N3/010	Must use
020	SE	Transaction Set Trailer	M	1			Must use

Notes

N3/010: The number of line items (CTT01) is the accumulation of the number of POC segments.

Sample Spec 860 File

ISA*00* *00* *01*12571829 *12*73987501ME*091104*2002*U*00401*000000131*0*T*>
GS*PC*12571829*73987501ME*20091104*200228*5*X*004010
ST*860*0001
BCH*00*DS*12845747***20091104
POC*0001*DI******PL*1
CTT*1
SE*5*0001
GE*1*5
IEA*1*000000131

ST Transaction Set Header

To indicate the start of a transaction set and to assign a control number
Usage Option: Must use

Pos: 010
Max: 1
Heading – Mandatory
Loop: N/A
Elements: 2

Element Summary

Ref	Id	Element Name	Req	Type	Min/Max	Code	Name
ST01	143	Transaction Set Identifier Code	M	ID	3/3	860	Purchase Order Change Request – Buyer Initiated
ST02	329	Transaction Set Control Number	M	AN	4/9

BCH Beginning Segment for Purchase Order Change

To indicate the beginning of the Purchase Order Change Transaction Set and transmit identifying numbers and dates
Usage Option: Must use

Pos: 020
Max: 1
Heading – Mandatory
Loop: N/A
Elements: 4

Element Summary

Ref	Id	Element Name	Req	Type	Min/Max	Code	Name
BCH01	353	Transaction Set Purpose Code	M	ID	2/2	00	Original
BCH02	92	Purchase Order Type Code	M	ID	2/2	DS	Dropship
BCH03	324	Purchase Order Number	M	AN	1/22		see notes
BCH06	373	Date	M	DT	8/8		Date of cancel request

Segment Notes

BCH03: Original Purchase Order – BEG03 from the 850 PO.

POC Line Item Change

To specify changes to a line item
Usage Option: Must use

Pos: 010
Max: 1
Detail – Optional
Loop: POC
Elements: 4

Element Summary

Ref	Id	Element Name	Req	Type	Min/Max	Code	Name
POC01	350	Assigned Identification	O	AN	1/20		see notes
POC02	670	Change or Response Type Code	M	ID	2/2	DI	Deleted Items
POC08	235	Product/Service ID Qualifier	X	ID	2/2	PL	Purchaser's Order Line Number
POC09	234	Product/Service ID	X	AN	1/48		see notes

Segment Notes

Indicates the Purchase Order Line to be canceled. Assume that this line's entire quantity of items will be canceled.

POCO1: Sequential number to distinguish this purchase order change line within the transaction set.
POC09: Original Purchase Order Line Number – PO101 from the 850 PO.

CTT Transaction Totals

To transmit a hash total for a specific element in the transaction set
Usage Option: Must Use

Pos: 010
Max: 1
Summary – Optional
Loop: CTT
Elements: 1

Element Summary

Ref	Id	Element Name	Req	Type	Min/Max	Code	Name
CTT01	354	Number of Line Items	M	N0	1/6

SE Transaction Set Trailer

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Usage Option: Must Use

Pos: 030
Max: 1
Summary – Mandatory
Loop: N/A
Elements: 2

Element Summary

Ref	Id	Element Name	Req	Type	Min/Max	Code	Name
SE01	96	Number of Included Segments	M	N0	1/10
SE02	329	Transaction Set Control Number	M	AN	4/9