860 Purchase Order Change Request

To use the Purchase Order Change Request – Buyer Initiated Transaction Set (860) in an EDI environment, follow the guidelines in this article.

Note: You can also view this information in Word format: Walmart.com Drop Ship Vendor_860_4010_EDI.docx

Functional Group PC

This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase Order Change Request – Buyer Initiated Transaction Set (860) for use in an EDI environment. Use this transaction set can for purchase order changes. This transaction set can be used:

By a buyer to request a change to a previously submitted purchase order.
By a buyer to confirm acceptance of a change initiated by the seller or by mutual agreement of the two parties.

Heading

Pos	ID	Segment Name	Req	Max Use	Repeat	Notes	Usage
010	ST	Transaction Set Header	M	1			Must use
020	BCH	Beginning Segment for Purchase Order Change	M	1			Must use

Detail

Pos	ID	Segment Name	Req	Max Use	Repeat	Notes	Usage
		LOOP ID – POC			>1
010	POC	Line Item Change	O	1		LOOP ID – POC	Must Use

Summary

Pos	ID	Segment Name	Req	Max Use	Repeat	Notes	Usage
010	CTT	Transaction Totals	O	1		N3/010	Must use
020	SE	Transaction Set Trailer	M	1			Must use

Notes

N3/010: The number of line items (CTT01) is the accumulation of the number of POC segments.

Sample 860 File

ISA*00* *00* *01*12571829 *12*73987501ME*091104*2002*U*00401*000000131*0*T*>
GS*PC*12571829*73987501ME*20091104*200228*5*X*004010
ST*860*0001
BCH*00*DS*12845747***20091104
POC*0001*DI******PL*1
CTT*1
SE*5*0001
GE*1*5
IEA*1*000000131

ST: Transaction set header

Indicates the start of a transaction set and assigns a control number.

Pos: 010
Max: 1
Heading – Mandatory
Loop: N/A
Elements: 2
Usage option: Must use

Element summary

Ref	ID	Element Name	Req	Type	Min/Max	Code	Name
ST01	143	Transaction Set Identifier Code	M	ID	3/3	860	Purchase Order Change Request – Buyer Initiated
ST02	329	Transaction Set Control Number	M	AN	4/9

BCH: Beginning segment for purchase order change

Indicates the beginning of the Purchase Order Change – Buyer Initiated Transaction Set and transmits identifying numbers and dates.

Pos: 020
Max: 1
Heading – Mandatory
Loop: N/A
Elements: 4
Usage option: Must use

Element summary

Ref	ID	Element Name	Req	Type	Min/Max	Code	Name
BCH01	353	Transaction Set Purpose Code	M	ID	2/2	00	Original
BCH02	92	Purchase Order Type Code	M	ID	2/2	DS	Dropship
BCH03	324	Purchase Order Number	M	AN	1/22		see notes
BCH06	373	Date	M	DT	8/8		Date of cancel request

Segment notes

BCH03: Original Purchase Order – BEG03 from the 850 PO.

POC: Line item change

Specifies changes to a line item.

Pos: 010
Max: 1
Detail – Optional
Loop: POC
Elements: 4
Usage option: Must use

Element summary

Ref	ID	Element Name	Req	Type	Min/Max	Code	Name
POC01	350	Assigned Identification	O	AN	1/20		see notes
POC02	670	Change or Response Type Code	M	ID	2/2	DI	Deleted Items
POC08	235	Product/Service ID Qualifier	X	ID	2/2	PL	Purchaser's Order Line Number
POC09	234	Product/Service ID	X	AN	1/48		see notes

Segment notes

Indicates the Purchase Order Line to be canceled. Assume that this line's entire quantity of items will be canceled.

POCO1: Sequential number to distinguish this purchase order change line within the transaction set.
POC09: Original Purchase Order Line Number – PO101 from the 850 PO.

CTT: Transaction totals

Transmits a hash total for a specific element in the transaction set.

Pos: 010
Max: 1
Summary – Optional
Loop: CTT
Elements: 1
Usage option: Must use

Element summary

Ref	ID	Element Name	Req	Type	Min/Max	Code	Name
CTT01	354	Number of Line Items	M	N0	1/6

SE: Transaction set trailer

Indicates the end of the transaction set and provide the count of the transmitted segments, including the beginning (ST) and ending (SE) segments.

Pos: 030
Max: 1
Summary – Mandatory
Loop: N/A
Elements: 2
Usage option: Must use

Element summary

Ref	ID	Element Name	Req	Type	Min/Max	Code	Name
SE01	96	Number of Included Segments	M	N0	1/10
SE02	329	Transaction Set Control Number	M	AN	4/9