856 Ship Notice and Manifest Transaction Set

To use the Ship Notice and Manifest Transaction Set (856) with an EDI environment, follow the guidelines in this article.

Note: You can also view this information in Word format:

Functional Group SH

This Draft Standard for Trial Use contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information. The sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. The receiver of this transaction set can be any organization having an interest in the contents of a shipment or information about the contents of a shipment.

Heading

Pos	Id	Segment Name	Req	Max Use	Usage
010	ST	Transaction Set Header	M	1	Must use
020	BSN	Beginning Segment for Ship notice	M	1	Must use
040	DTM	Date/Time Reference	M	10	Must use

Detail

Pos	Id	Segment Name	Req	Max Use	Repeat	Notes	Usage
		LOOP ID – HL			200000
010	HL	Hierarchical Level	M	1		LOOP ID – HL, C2/010	Must Use
020	LIN	Item Identification	M	1		LOOP ID – HL	Must Use
030	SN1	Item Detail (Shipment)	M	1		LOOP ID – HL	Must Use
050	PRF	Purchase Order Reference	M	1		LOOP ID – HL	Must Use
110	TD1	Carrier Details (Quantity and Weight)	M	20		LOOP ID – HL	Must Use
120	TD5	Carrier Details (Routing Sequence/Transit Time)	M	12		LOOP ID – HL	Must Use
190	MAN	Marks and Numbers	M	>1		LOOP ID – HL	Dependent
		LOOP ID – SAC			>1
320	SAC	Service, Promotion, Allowance, or Charge Information	M	1		LOOP ID – SAC	Must use

Summary

Pos	Id	Segment Name	Req	Max Use	Repeat	Notes	Usage
010	CTT	Transaction Totals	O	1		N3/010	Must use
020	SE	Transaction Set Trailer	M	1			Must use

Notes

N3/010: The number of line items (CTT01) is the accumulation of the number of HL segments.

Sample Spec 856 Files

S2HS2SS2HS2S

ISA*00* *00* *12*8478505336 *01*12571829*070424*0757*U*00401*000000008*0*P*>
GS*SH*8478505336*12571829*20070424*0757*8*X*004010
ST*856*0001
BSN*00*1584552300*20070424*0755
DTM*011*20070312*1521*ET
HL*1*0*O
PRF*12635837******DS
HL*2*1*P
TD1******G*1.5*LB
TD5*O*94*02
MAN*CP*1ZR580970342882215
MAN*SM*8890500613298
SAC*N*G821******0****06
HL*3*2*I
LIN*1*PL*1
SN1*1*1*EA
CTT*3
SE*16*0001
GE*1*8
IEA*1*000000008

ST Transaction Set Header

To indicate the start of a transaction set and to assign a control number
Usage Option: Must use

Pos: 010
Max: 1
Heading – Mandatory
Loop: N/A
Elements: 2

Element Summary

Ref	Id	Element Name	Req	Type	Min/Max	Code	Name
ST01	143	Transaction Set Identifier Code	M	ID	3/3	856	Ship Notice/Manifest
ST02	329	Transaction Set Control Number	M	AN	4/9

BSN Beginning Segment for Ship Notice

To transmit identifying numbers, dates, and other basic data relating to the transaction set.

Pos: 020
Max: 1
Heading – Mandatory
Loop: N/A
Elements: 4
Usage Option: Must use

Element Summary

Ref	Id	Element Name	Req	Type	Min/Max	Code	Name
BSN01	353	Transaction Set Purpose Code	M	ID	2/2	00	Original
BSN02	396	Shipment Identification	M	AN	2/30		see notes
BSN03	373	Date	M	DT	8/8
BSN04	337	Time	M	TM	4/8

Segment Notes

BSN02: Unique numeric identifier for this shipment, assigned by the supplier
BSN03: Date the Transaction Set was created
BSN04: Time the Transaction Set was created

DTM Date/Time Reference

To specify pertinent dates and times
Usage Option: Must use

Pos: 040
Max: 10
Heading – Optional
Loop: N/A
Elements: 4

Element Summary

Ref	Id	Element Name	Req	Type	Min/Max	Code	Name
DTM01	374	Date/Time Qualifier	M	ID	3/3	011	shipped
DTM02	373	Date	M	DT	8/8
DTM03	337	Time	M	TM	4/8
DTM04	623	Time Zone Qualifier	M	ID	2/2		see notes

Segment Notes

Time Zone Values (North America/Europe):

ET: Eastern Time
CT: Central Time
MT: Mountain Time
PT: Pacific Time
ED: Eastern Daylight Time
CD: Central Daylight Time
MD: Mountain Daylight Time
PD: Pacific Daylight Time
GM: Greenwich Mean Time (GMT England)

Example: DTM*011*20080708*1150*PT~

HL Hierarchical Level

To identify dependencies among and the content of hierarchically related groups of data segments
Usage Option: Must use

Pos: 010
Max: 1
Detail – Mandatory
Loop: HL
Elements: 3

Element Summary

Ref	Id	Element Name	Req	Type	Min/Max	Name
HL01	628	Hierarchical ID Number	M	AN	1/12	see notes
HL02	734	Hierarchical Parent ID Number	M	AN	1/12	see notes
HL03	735	Hierarchical Level Code	M	ID	1/2	see notes

Segment Notes

HL01: Numeric sequence number to uniquely identify this HL segment within the transaction set
HL02:
- If HL03 = “O”, this value is “0” (zero)
- If HL03 = “P”, this value is the ID Number (HL01) from the associated order HL
- If HL03 = “I”, this value is the ID Number (HL01) from the associated package HL
HL03:
- I: Item
- O: Order
- P: Pack

LIN Item Identification

To specify basic item identification data
Usage Option: Must use

Pos: 020
Max: 1
Detail – Optional
Loop: HL
Elements: 5

Element Summary

Ref	Id	Element Name	Req	Type	Min/Max	Code	Name
LIN01	350	Assigned Identification	M	AN	1/20		see notes
LIN02	235	Product/Service ID Qualifier	M	ID	2/2	PL	Purchaser’s Order Line Number
LIN03	234	Product/Service ID	M	AN	1/48		see notes
LIN04	N/A	Product/Service ID	O	ID	2/2		see notes
LIN05	N/A	Product/Service ID	O	AN	1/48		see notes

Segment Notes

Contains the purchase order line number, only used in the line hierarchical level (HL03 = “I”).
May (optional ) contain the store number id and actual store number only in the line hierarchical level (HL03 = “I”).

LIN01: Numeric sequence number to uniquely identify this LIN segment within the transaction set
LIN03: Purchase Order Line Number (PO101) from the original 850 PO
LIN04: Is used to indicate Store Number Identifier “SN”
LIN05: Is used to indicate actual Store Number

SN1 Item Detail (Shipment)

To specify line-item detail relative to shipment
Usage Option: Must use

Pos: 030
Max: 1
Detail – Optional
Loop: HL
Elements: 3

Element Summary

Ref	Id	Element Name	Req	Type	Min/Max	Code	Name
SN101	350	Assigned Identification	M	AN	1/20		see notes
SN102	382	Number of Units Shipped	M	R	1/10
SN103	355	Unit or Basis for Measure Code	M	ID	2/2	EA	Each

Segment Notes

Contains the number of units shipped, only used in the line hierarchical level (HL03 = “I”).

SN101: Numeric sequence number to uniquely identify this SN1 segment within the transaction set. May be the same as the LIN01 ID Number within this same HL loop.

PRF Purchase Order Reference

To provide reference to a specific purchase order Usage Option: Must use

Pos: 050
Max: 1
Detail – Optional
Loop: HL
Elements: 2

Element Summary

Ref	Id	Element Name	Req	Type	Min/Max	Code	Name
PRF01	324	Purchase Order Number	M	AN	1/22		see notes
PRF07	92	Purchase Order Type Code	M	ID	2/2	DS	Dropship

Segment Notes

Contains a reference to the purchase order number, only used in the order hierarchical level (HL03 = “O”).

PRF01: Purchase Order Number (BEG03) from the original 850 PO

TD1 Carrier Details (Quantity and Weight)

To specify the transportation details relative to commodity, weight, and quantity Usage Option: Must use

Pos: 110
Max: 20
Detail – Optional
Loop: HL
Elements: 3

Element Summary

Ref	Id	Element Name	Req	Type	Min/Max	Code	Name
TD106	187	Weight Qualifier	M	ID	1/2	G	Gross Weight
TD107	81	Weight	M	R	1/10
TD108	355	Unit or Basis for Measurement Code	M	ID	2/2	LB	Pound

Segment Notes

Contains the package weight, must be used in the package hierarchical level (HL03 = “P”).

TD5 Carrier Details (Routing Sequence/Transit Time)

To specify the carrier and sequence of routing and provide transit time information.
Usage Option: Must use

Pos: 120
Max: 12
Detail – Optional
Loop: HL
Elements: 3

Element Summary

Ref	Id	Element Name	Req	Type	Min/Max	Code	Name
TD501	133	Routing Sequence Code	M	ID	1/2	O	Origin Carrier (Air, Motor, or Ocean)
TD502	66	Identification Code Qualifier	M	ID	1/2	94	see notes
TD503	67	Identification Code	M	AN	2/80		see notes

Segment Notes

Contains the package shipping method, Must be used in the package hierarchical level (HL03 = “P”).

TD502: Code assigned by the organization that is the ultimate destination of the transaction set
TD503 can use one of the following codes:
- 01: USPS 3rd class
- 02: UPS Ground
- 03: Clark Transport
- 04: Yellow Freight System
- 05: USPS Express Mail
- 07: USPS 4th Inter
- 08: UPS Basic
- 09: UPS Second Day Air
- 10: USPS First Class
- 12: Silver Star
- 13: UPS Second Day Ground
- 14: Consolidation
- 16: UPS Next Day Air
- 17: Common Carrier
- 19: FedEx Express Saver (3 Day Service)
- 20: FedEx Ground
- 21: FedEx Priority Overnight
- 22: FedEx Two Day
- 23: FedEx Priority Overnight (duplicate or 21)
- 24: FedEx Standard Overnight (PM Delivery)
- 26: UPS Next Day Air Saver
- 29: UPS 3 Day Select
- 30: USPS Priority Mail
- 31: USPS Priority Mail
- 32: OLD Dominion Freight Line LTL
- 33: Newgistics
- 34: Airborne Ground Delivery
- 35: Airborne Express
- 36: Airborne
- 37: Airborne 2-DAY
- 38: UPS Ground
- 41: ABF Freight System
- 42: Bekins
- 43: Pilot Freight Basic Delivery
- 44: FedEx Priority Overnight w/ Saturday Delivery
- 45: UPS Next Day Air Saver (Saturday Delivery)
- 46: SmartMail
- 47: USPS Media Mail
- 48: USPS Bound Printed Matter
- 50: Bekins Premium
- 51: USA Truck
- 52: Contract Freighters, Inc.
- 53: Crete Carrier
- 54: Eagle Global Logistics – Three Day Service
- 55: Estes Forwarding Worldwide Basic Delivery
- 56: US Xpress
- 57: Heartland Express
- 58: Dart Transit
- 61: UPS Ground (CTN, GA)
- 62: UPS Ground (Parsippany, NJ)
- 63: UPS Ground (Chicago, IL)
- 64: UPS Ground (Vernon, CA)
- 65: FedEx SmartPost – BMC
- 66: FedEx SmartPost – DDU
- 67: FedEx Home Delivery
- 68: Streamlite
- 69: UPS Mail Innovations BPM
- 70: UPS Mail Innovations
- 71: USPS
- 72: Sun Delivery, Inc.
- 73: APX-DDU
- 74: APX-BMC
- 76: FedEx Standard Overnight – S2S
- 77: Direct to Store FedEx Priority Overnight
- 78: Direct to Store FedEx Two Day
- 79: Direct to Store FedEx Ground
- 80: Direct to Store UPS Ground
- 81: In-Store delivery through WPM RDC
- 82: Seko Worldwide
- 83: DHL@home
- 84: DHL@home (expedited)
- 85: DHL 2nd Day
- 86: DHL Next Day 03:00pm
- 87: FTD Florist
- 88: Direct to Store UPS Next Day Air
- 89: 1 Hour Burn on Demand
- 90: Direct to Store – Freight
- 91: In-Store delivery through Bypass WPM
- 92: Direct to Store via UPS Ground Sort (Jewelry & Media)
- 95: Fulfilled with Inventory from a Wal-Mart Store
- 96: UPS Next Day Air Saver – S2S
- 97: Direct to Store UPS, Second Day Air
- 98: Downloads
- 99: In-Store Pickup
- 100: DHL Next Day 12:00pm
- 101: DHL Next Day w/ Sat

MAN Marks and Numbers

To indicate identifying marks and numbers for shipping containers
Must use for MAN*CP and MAN*SM

Pos: 190
Max: >1
Detail – Optional
Loop: HL
Elements: 2

Element Summary

Ref	Id	Element Name	Req	Type	Min/Max	Code	Name
MAN01	88	Marks and Numbers Qualifier	M	ID	1/2		see notes
TD503	67	Identification Code	M	AN	2/80		see notes

Segment Notes

Contains the package identification numbers, only used in the package hierarchical level (HL03 = “P”).

MAN01 can accept several codes:
- CP: Carrier-Assigned Package ID Number
- SM: Shipper Assigned
- GM: SSCC-18 Bar code
MAN02:
- If MAN01 = “CP, then this is the tracking number assigned by the carrier. Required for all packages, both Site to Home and Site to Store.
- If MAN01 = “SM”, then this is a unique package ID assigned by the supplier. Required for all packages both Site to Home and Site to Store. Can be the same value as in MAN-02 when MAN-01=”CP”.
- If MAN01 = “GM”, then this is a vendor assigned 20 digit SSCC-18 bar code number. Must for only Site to Store packages. Do not send this for Site to Home packages.

SAC Service, Promotion, Allowance, or or Charge Information

To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge Usage Option: Must use

Pos: 320
Max: 1
Detail – Optional
Loop: SAC
Elements: 5

Element Summary

Ref	Id	Element Name	Req	Type	Min/Max	Code	Name
SAC01	248	Allowance or Charge Indicator	M	ID	1/1	N	No Allowance or Charge
SAC02	1300	Service, Promotion, Allowance, or Charge Code	X	ID	4/4		see notes
SAC08	118	Rate	M	R	1/9		Can be defaulted to zero
SAC12	331	Allowance or Charge Method of Handling Code	M	ID	2/2		see notes
SAC15	352	Description	X	AN	1/80		see notes

Segment Notes

Contains the information about related costs.
Shipping costs (SAC02 = “G821”) is mandatory and is reported on the package hierarchical level (HL03 = “P”).
Handling and special service costs (SAC02 = “D500” and “H151”) are optional and are reported on the item hierarchical level (HL03 = “I”).

SAC02 codes:
- D500: Handling
- G821: Shipping (Must Use)
- H151: Special Services
SAC02 codes:
- If SAC02 = “G821”, then the shipping cost may be paid by Walmart.com to the vendor (SAC12 = “06”) or directly to the carrier (SAC12 = “15”). Otherwise the costs are paid to the vendor (SAC12 = “06”).
- 06: Charge to be Paid by Customer
- 15: Information Only
SAC15 codes:
- If SAC02 = “H151”, then this field contains the VAS code associated with the special service. Otherwise this element is not used.
- VGM: Gift Message (Up to 4 Lines)
- VGT: Gift Tag (To/From)
- VGW: Gift Wrapping

CTT Transaction Totals

To transmit a hash total for a specific element in the transaction set
Usage Option: Must Use

Pos: 010
Max: 1
Summary – Optional
Loop: N/A
Elements: 1

Element Summary

Ref	Id	Element Name	Req	Type	Min/Max	Code	Name
CTT01	354	Count of the Number of HL levels	M	N0	1/6

SE Transaction Set Trailer

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Usage Option: Must Use

Pos: 030
Max: 1
Summary – Mandatory
Loop: N/A
Elements: 2

Element Summary

Ref	Id	Element Name	Req	Type	Min/Max	Code	Name
SE01	96	Number of Included Segments	M	N0	1/10
SE02	329	Transaction Set Control Number	M	AN	4/9

Data Transfer - EDI